Our values and politics

Our values

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Politics

Palmaseca Free Trade Zone recognizes and appreciates the importance of their human team, knowing that it is through their commitment and management that they achieve the established objectives. This is why the Human Resource Management is framed within the following policies:

  • Occupational Health and Safety Management System Policy
  • Alcohol and Psychoactive Substances Prevention Policy
  • Policy on prevention of workplace harassment behavior and psychosocial risk factors
  • Leave of absence Policy
  • Benefits Policy
  • Vacation Policy
  • Sick Leave Policy
  • Wage Compensation Policy

CONFIDENTIALITY NOTICE

According to provisions in Act 1581 of 2012, Decree 1377 of 2013 and other regulatory standards, ZONA FRANCA PERMANENTE PALMASECA, USUARIO OPERADOR DE ZONA FRANCA (hereinafter denominated the “COMPANY”), a duly incorporated company with main domicile in the municipality of Palmira, department of Valle del Cauca, identified with NIT No. 800.215.583-8, informs that in development of its corporate object and in compliance with all applicable legal obligations, is authorized to collect, store, use, process, transmit and/or transfer personal data, according to legal standards in effect and provisions in the COMPANY’s Treatment of Personal Data Policy (hereinafter denominated “PTDP” for its acronym in Spanish).

The goal of the treatment given to personal data collected by the COMPANY will depend on the nature of contractual and/or legal relationship existing between the personal data holder and the COMPANY. According to PDTP in effect, the following goals have been defined:

  1. Treatment of personal data of partners, employees and former employees: Done in compliance with the COMPANY’s labor liabilities, such as payment of payroll, Occupational Health and Safety reports, social security, DIAN, and other control entities, benefits of employees and their relatives, consultations, petitions, requests, actions and claims made by the data holder, their representatives, or the Law, or by entities of the social security general system to which the holder currently is, or was, affiliated to. In the case of former employees, treatment is made in order to maintain contact for requirements on a job performed, such as work certificates, social security payments, tax support documentation, contractual, legal or judicial needs.
  2. Treatment of personal data of personnel entering the facilities of the COMPANY: The COMPANY stores the videos of natural persons entering its facilities. These are the biometric data, as well as control of equipment, vehicles and others having access to the facilities. The treatment of this type of personal data is done for security purposes, as well as controlling the entrance and exit of visitors.
  3. Treatment of personal data of contractors (natural persons) and natural persons related to the contractors: Treatment to comply with contractual liabilities under their responsibility, such as allocation and control of technological elements, general materials and equipment, entrance and exit to and from the different facilities, tracking compliance of contractor’s obligations, eventual emergency care, answers to consultations, petitions, requests, actions and claims made by the data holder or authorized personnel.
  4. Treatment of personal data of vendors (natural persons) and natural persons related to the vendor: Allows compliance of contractual liabilities of the COMPANY, such as payment of fees, payment reports, reports or interaction that according to the law, or its internal policies, the COMPANY is obliged to perform, such as giving answer to consultations, petitions, requests, actions or claims made by data holders, or their legal representatives.
  5. Treatment of personal data of clients (natural persons) and natural persons related to the clients: Allows compliance of contractual liabilities of the COMPANY, such as invoicing, payment reports or interaction that according to the law, or its internal policies, the COMPANY is obliged to perform, such as giving answer to consultations, petitions, requests, actions and claims made by data holders, or their legal representatives.
  6. Treatment of personal data of potential clients (natural persons) or natural persons related to the potential clients: Allows compliance with commercial or contractual activities to be performed, such as searching for the development of the COMPANY’s commercial, marketing and sales areas, and others.
  7. Treatment of personal data of shareholders, legal representatives, managers (natural or legal persons): Allows the COMPANY to comply with its contractual liabilities, as well as in the identification of risk factors and the financial situation of related companies.

The holder of personal data collected by the COMPANY may, at any time, exercise its rights according to laws in effect, especially in relation to access, consultation, rectification, constant update and suppression of data. Therefore, the COMPANY has made available its email address, protecciondedatos@zfpalmaseca.com as channel to answer in a proper and timely manner, all petitions, consultations and claims made by the personal data and information holders, to the COMPANY.

 

Manage and improve our comprehensive offer of services, framed within the free zones regime, to ensure customer satisfaction.

Palmaseca Free Trade Zone is considered a strategic ally of its business partners, committed to continuous improvement, compliance with legal requirements, adequate management of financial resources and risk management.

Asset Laundering and Financing of Terrorism Risk Management System – SARLAFT (for its acronym in Spanish)

ZONA FRANCA PALMASECA has an Asset Laundering and Financing of Terrorism Risk Management System, which includes a set of policies, guidelines, and tools implemented to prevent, control and detect situations or activities which may be related to asset laundering, financing terrorism and related crimes.

DEFINITIONS:

SARLAFT: Asset Laundering and Financing of Terrorism Risk Management System.

ASSET LAUNDERING: Process through which assets with criminal origin are integrated into the legal economic system, appearing to have been obtained in a legal manner.

FINANCING OF TERRORISM: Collection and provision of funds, knowing such funds will be used to perform terrorist acts, or to contribute to such criminal acts.

UIAF-UNIDAD DE INFORMACIÓN Y ANÁLISIS FINANCIERO (Financial Information and Analysis Unit), attached to the Ministry of Finance, whose objective is to prevent and detect potential AL/FT (asset laundering/financing of terrorism) operations in different sectors of the economy, through operation reports presented.

ROE – Reportes de Operaciones en Efectivo (Cash Operations Report). Cash operations equal or in excess of ten million pesos (Col. Ps$ 10,000,000).

ROS – Reportes de Operaciones Sospechosas (Suspicious Operations Report). Operations not in accordance with the reported economic activity or that due to its number, amount or specific characteristics, are outside the normal parameters and cannot be reasonably justified.

SARLAFT TOOLS:

All COMPANY activities have adequate procedures for the implementation of controls to guarantee its normal management, as well as proper mechanisms to detect risk situations or events, especially related to AL/FT. For this, the COMPANY has the following tools:

  • Levels of hierarchy, functions and level of responsibility with regards to SARLAFT.
  • Compliance Committee
  • SARLAFT audits
  • Vendor and clients’ profile evaluations
  • Risk matrices for clients, vendors and employees.
  • Definition of “Due Diligence” controls through the implementation of procedures and instructions for the enrollment and retention of directors, clients, employees and vendors.
  • Instructions for reporting suspicious operations (ROS) and cash operations (ROE)
  • Warning signs according to the corporate object of the COMPANY and the relation with stakeholders
  • Code of Ethics, Conduct and Good Governance.

Politics

Human Resource Management Policy

Palmaseca Free Trade Zone recognizes and appreciates the importance of their human team, knowing that it is through their commitment and management that they achieve the established objectives. This is why the Human Resource Management is framed within the following policies:

  • Occupational Health and Safety Management System Policy
  • Alcohol and Psychoactive Substances Prevention Policy
  • Policy on prevention of workplace harassment behavior and psychosocial risk factors
  • Leave of absence Policy
  • Benefits Policy
  • Vacation Policy
  • Sick Leave Policy
  • Wage Compensation Policy